Ngayuk College Community Facility Hire – Expression of Interest

Community Use of Ngayuk College Facilities

Ngayuk College welcomes expressions of interest from community groups, sporting organisations and local clubs seeking regular access to College facilities outside of school hours.

As a community-focused school, we are committed to supporting opportunities that promote participation, wellbeing, inclusion and community connection, while ensuring that school operations, student safety and College priorities remain paramount.

Facilities Available

Gymnasium

• Court 1 – full-size indoor basketball court

• Court 2 – full-size indoor basketball court

• Courts may be hired individually or together

• Modern amenities and spectator seating

• Suitable for basketball, volleyball, netball, badminton and other approved indoor activities

School Oval

• School oval suitable for approved outdoor sporting, training and recreational activities

• Oval use is subject to weather, ground condition, maintenance requirements and College priorities

Permitted Use and Eligibility

Expressions of Interest will be considered only for regular or recurring community use, such as weekly, term-based or seasonal bookings. One-off events and single-session bookings will not be considered through this EOI process.

College facilities may only be used for approved educational, recreational, sporting or cultural activities that support students, young people or the local community.

All proposed activities must be appropriate for a school setting and comply with relevant Department of Education requirements, Child Safe Standards, College policies and risk-management expectations.

Availability

Facilities are generally available for approved community use during the following times:

Weekdays

• Monday to Friday: 4:30pm – 9:30pm

Weekends

• Saturday and Sunday: 8:00am – 5:00pm

Availability may vary due to school events, maintenance requirements, weather or ground conditions, and College priorities. Specific availability will be confirmed as part of the assessment process.

Hire Fees

Facility Cost

Court 1 - $50 per hour

Court 2 - $50 per hour

Courts 1 and 2 (entire gymnasium) -$100 per hour

School Oval

Additional charges may apply for specialised requirements, extended access, cleaning, utilities or staffing arrangements.

Expression of Interest Process

Community groups interested in regular use of a College facility are invited to submit an Expression of Interest (EOI). Submission of an EOI does not guarantee access or approval.

Step 1 – Submit an Expression of Interest

Please provide the following information:

• Organisation or club name

• Contact person

• Email address and phone number

• Facility requested: Court 1, Court 2, Courts 1 and 2, or School Oval

• Type and purpose of activity or program

• Preferred day(s) and time(s)

• Proposed commencement date and anticipated period of use

• Frequency of use (for example, weekly, term-based, seasonal or ongoing)

• Number of participants

• Age group of participants

• Name and contact details of the responsible session supervisor

• Evidence of current Public Liability Insurance – Certificate of Currency showing a minimum cover of $20 million

• Confirmation of Working with Children Check arrangements where the activity involves child-related work

• Any additional facility, access or equipment requirements

Working with Children Check information: Victorian Government – Working with Children Check

Step 2 – School Council Review

School Council will review applications considering:

• Whether the proposed use is regular or recurring and meets the eligibility requirements of this EOI

• Alignment with community values and educational priorities

• Suitability of the activity and facility requested

• Availability of facilities

• Impact on school operations and the local community

• Compliance with Department of Education and College requirements

• Child safety, supervision and Working with Children Check arrangements, where applicable

• Evidence of minimum $20 million Public Liability Insurance and other risk-management considerations

Step 3 – Meeting and Site Inspection

Shortlisted applicants may be invited to attend a meeting and site inspection to discuss:

• Proposed use of the facility

• Operational and supervision requirements

• Access arrangements

• Facility-specific requirements, including protection of the oval or gymnasium surfaces

• Conditions of use and risk-management expectations

Step 4 – Formal Agreement

Successful applicants will be required to:

• Enter into the appropriate formal School Council agreement for the approved arrangement

• Provide and maintain evidence of current Public Liability Insurance with a minimum cover of $20 million for the full period of use

• Meet all Working with Children Check and Child Safe requirements that apply to the activity

• Comply with all College policies, Department of Education requirements and conditions of use

• Nominate a responsible supervisor for every session

Conditions of Use

All approved users must:

• Use the facility only for the activity and times approved by the College

• Respect College facilities, equipment and grounds

• Ensure participants remain within approved areas

• Leave facilities clean and tidy after use

• Supervise participants at all times

• Comply with Child Safe Standards and applicable Working with Children Check requirements

• Follow all emergency, evacuation, access and security procedures

• Report any incidents, damage or safety concerns immediately

• Comply with any facility-specific directions, including restrictions arising from maintenance, weather or ground conditions

The College reserves the right to refuse, suspend or discontinue facility use where conditions are not met or where the facility is required for school purposes.

Submit an Expression of Interest

To express your interest in the regular use of a Ngayuk College facility, please complete the online Expression of Interest Form below.

Submission of an Expression of Interest does not guarantee access to a facility. Applications will be assessed by School Council based on eligibility, suitability, availability, risk management and alignment with College requirements.

For further information, please contact:

Ngayuk College
Email: ngayuk.co@education.vic.gov.au
Phone: 03 8764 1055